Procedure for filling out Transport & Travel Expenses Form:



If claiming for providing transport to Nympsfield:

> Fill out your name, the date and the number of passengers transported to Nympsfield, EXCLUDING yourself.
> Under 'Names of passengers' enter all the names of passengers transported. Let us know if you have forgotten anyone.
> Send the form to the club Treasurer (email if possible).
> You DO NOT need to provide a receipt, as the AU will accept the form as proof of expense.
> The club treasurer will write you a cheque for the total amount claimed. BUGC currently pays £2.50 for each member transported to Nympsfield.
> You will be notified when your cheque is ready for collection; you can usually collect from the Athletic Union office, 3rd floor of the Student's Union.
> The cheques may take several weeks to be processed. Please let the committee know if you need to receive the money urgently.



If claiming for personal travel expense:
> Fill out your name, the date and the amount of money you wish to claim from the club. Please ensure that the club is willing to pay you this amount beforehand!
> Give details on where the expenses were incurred and provide comments on the nature of the travel on behalf of BUGC.
> You MUST provide receipts for us to claim back from our Athletic Union account.

****SPECIAL NOTE: the University of Bristol Student's Union has now blacklisted Esso as an unethical company. They will no longer accept receipts for petrol expenses incurred at Esso, so please try to avoid filling up at Esso where possible.***

> Send the form to the club Treasurer (email if possible).
> The club treasurer will write you a cheque for the agreed amount claimed.
> You will be notified when your cheque is ready for collection; you can usually collect from the Athletic Union office, 3rd floor of the Student's Union.
> The cheques may take several weeks to be processed. Please let the committee know if you need to receive the money urgently.



Last updated: 23/11/2006